91��Ƭ��

91��Ƭ��
Diamond Harbour Road, Joka, Kolkata – 700104

NIT/91��Ƭ��C/CA/44/2016-17 dated October 7, 2016

Engagement of Chartered Accountant for Internal Audit

Offers are invited from eligible leading Kolkata based Chartered Accountant Firms which are registered, empanelled with C&AG and have a minimum annual turnover of Rs.400 lakhs per annum for the years 2014-15 and 2015- 16 for engagement as Internal Auditors of 91��Ƭ��. Interested firms may submit their applications with all details within 15 days from the date of this advertisement to The Senior Administrative Officer (Purchase) at the above address.

SCOPE OF WORK

The scope of work is stated below:

1. INTRODUCTION
   While discharging audit function, the Internal Auditor would generally ensure the following:
   1. Compliance with Govt. rules and Internal Governance procedures wherever applicable.
   2. Effectiveness of internal control system
2. SCOPE OF WORK
   
   1. PRE-AUDIT
      Pre-audit of certain specified transactions on case to case basis restricted to compliance vis-à-vis processes and procedures.
      The following areas are to be covered by Internal Audit:
      1. Pre-audit of bidding process/selection of contractor for construction works (Capital) executed by the Engineering Department of 91��Ƭ��C.
      2. Pre-audit of bidding process/selection of contractor for maintenance works executed by the Engineering Department of 91��Ƭ��C (for values equal to or more than Rs.10 lakhs).
      3. Pre-audit of bidding process/selection of Contractor/Vendor for supply of computer/Computer peripherals/Equipment and materials, Accessories for networking (for values equal to or more than Rs.10 lakhs).
      4. Pre-audit of bidding process/selection of Contractor/Vendor for hiring of PC/Projector/Printers (for values equal to more than Rs.10 lakhs)
      5. Pre-audit of bidding process/selection of Contractor/Vendor for deployment of Resident Engineer in the Computer Centre for maintenance of equipment/LAW etc.
      6. Pre-audit of purchase process/selection of contractor/vendor, purchase order/selection of advertising agencies/empanelment of vendors (for values equal to more than Rs.10 lakhs)
      7. Pre-audit of payments to the employees leaving 91��Ƭ��C either on retirement (like Gratuity, Leave Salary, Commutation of Pension, etc., as and when applicable) or otherwise.
      Pre – Audit Report should be submitted within five days from the receipt of documents from the concerned department.
   2. TRANSACTION AUDIT AREAS – Quarterly Basis.
      It may be noted that the Institute uses Oracle Financial Module to record Finance transactions and prepare annual accounts. Hence, it is desirable that the bidders are conversant with Oracle Financial Module.
      The Institute maintains its accounts under two units:
      Unit I: Accounts Department (Central Accounts & Cash and Pay Roll)
      Unit II: Engineering Division
      Transaction audit should cover both the units. The items to be covered are given below:
      1. Scrutiny of Cash and Bank Book
      2. Scrutiny of General Ledger and Subsidiary Ledger
      3. Verification of Bank Reconciliation Statements (All Bank Accounts of 91��Ƭ��C)
      4. Physical verification of cash in hand and cheques in hand
      5. Verification of Service Tax Reconciliation
      6. Verification of TDS transactions
      7. Verification of investment of various funds (including Corpus and P.F.)
      8. Scrutiny of advances to suppliers, contractors, employees
      9. Checking of Bills of Contractors and Payment Vouchers
      10. Scrutiny of monthly salary/Pension Bill
      11. Scrutiny of recovery of PF, NPS, Income Tax, P. Tax, GLIS etc. from Salary Bill and payment to respective authority.
      12. Scrutiny of calculation and deduction of Income Tax from the Salary of the employees/from the Pension of the pensioners.
      13. Verification of Bill, Payment of Vouchers (Both Cash & Bank), Journal Vouchers and all Records maintained by Accounts Department.
      14. Checking of Payment vouchers with reference to Cheque Register (in case of payment by Cheque/Bank Draft etc.) and with reference to File/Register (in case of payment through RTGS/NEFT/Bank Transfer)
      15. 100% verification of payment of LTC Advance, LTC Claim Bill (after completion of LTC tour) according to the LTC Rules of G.O.I.
      16. 100% verification of payments to retired employees.
      17. Fees reconciliation for fees collected from the students of all courses conducted by 91��Ƭ��C from time to time.
      18. Verification of invoices raised by various department of 91��Ƭ��C.
   3. FINALISATION
      Audit of half-yearly and Annual Final Accounts and Provident Fund account before submission to the Board.
      
      • Audit of Half yearly Accounts.
      • Audit of Annual Accounts.
      • Audit of Provident Funds Accounts (Yearly)
   4. THRUST AREA AUDIT – To be covered over the year
      1. Academic Programme (PGP, PGPEX, PGPEX VLM, PGDBA & FP)
      2. CMDP (including LDP): Verification of Bills raised, receipt and amount receivable thereon.
      3. Library
      4. Purchase &, Stores and Transport
      5. Career Development and Placement): Verification of Bills raised, receipt and amount receivable thereon.
      6. Tender Process including selection of vendors
      7. Personnel Department/Retirement Benefits
3. AUDIT REPORT/CERTIFICATE
   Submission of
   
   1. Quarterly Internal Audit Report
   2. Audit/Review Report on Half Yearly Accounts
   3. Audit/Review Report on Yearly Accounts (including Provident Funds)
   4. Issue certificate in the Form no. 15CB relating to remittance in Foreign Currency as per the Income Tax Act, 1961. The certificate must be issued within two days on receipt of the documents. (Approximately 100 – 120 certificates to be issued per annum)

Application Details:

The applications should be submitted in a sealed envelope containing the following information/documents:

1. Name of the Firm
2. Full Address with contact number, website, email ID, etc. of the Firm.
3. Year of Registration and Number.
4. details with CAG (endorse the recent letter/documents issued by CAG relevant to the Financial Year 2016 - 2017).
5. Number of full time partners (FCA & ACA).
6. Number of qualified assistants.
7. Number of Semi-qualified Assistants/Audit Assistants (Honors Graduate/Post Graduate in Commerce)
8. Details of experience in the audit of large PSU/Govt. Dept. & autonomous bodies funded/controlled by Central/State Government (give details of audit conducted in the last 3 years).
9. Details of previous experience of Internal Audit provided by the Bidder to similar Govt. funded institutions in the last three financial years i.e. 2013-14 to 2015-16. Attach photocopies of letters of award/Agreement of the firms to whom similar services have been provided, along with complete contact details.
10. The annual turnover of the audit firm in last two financial years (FY 2014-15 & 2015-16) must be more than Rs.400 lakhs per annum. Audited Accounts for the financial years 2014-15 and 2015-16 along with the certified copies of Service Tax Returns for the financial years 2014-15 to 2015-16 are required to be submitted by the bidder. (Enclose the documents with the application)
11. Name, Contact no. of the Principal Partner.
12. Any other information.
13. Hard copy of the Bid document duly stamped and signed in each page by a partner.

NB:

1. Bidders will be requested to submit both the Technical and Financial Bid and all documents with the Application. The Technical Bid and Price Bid are to be submitted in two separately sealed envelopes distinctly marked accordingly.
2. Bidders will be requested to attach a Summary Sheet and an Index of all the documents required to be submitted.
3. Applications will be rejected if all information and/appropriate documents are not submitted.
4. The Director, 91��Ƭ��C reserves the right to accept or reject any or all applications without assigning any reasons thereof.

Additional Information to the Bidders

1. The Audit team should consist of one qualified Chartered Accountant with three years’ post qualification experience and three inter CA/M.Com assistants. Preference will be given to the bidders if the team consists of at least one staff having qualification of B.Com (Hons.)/M.Com. Two more assistants during finalisation of Half Yearly/Annual Accounts. Half yearly Accounts is generally conducted from the first week of November to the first week of December and Annual Accounts from the second week of May to the second week of June after the end of the financial year. Qualified Chartered Accountant will act as Team Leader and should visit the 91��Ƭ��C at least thrice in a week and five days in a week during finalisation of Half Yearly and Yearly accounts.
2. Normally the composition of audit team should not be changed. However, under certain circumstances beyond control of the Audit firm, if the same needs to be changed in any manner, it may be done after prior consultation with the Chief (Accounts & Finance) or Assistant- Finance & Accounts officer. The audit team members should carry Photo ID issued by the Audit Firm.
3. Partner of the firm, in charge of internal audit of 91��Ƭ��C, should be available at least one day in a month to guide the audit team and for discussion with the Management. Apart from this, he/she will be required to visit the 91��Ƭ��C office on a short notice for discussion on urgent matters with the Director/Advisor (Finance).
4. The audit team will conduct audit concurrently month to month basis, throughout the year, as per the scope of work enclosed.

Procedure for Selection

The details of the content and evaluation of your Technical Bids and Financial Bids is stated below:

1. TECHNICAL BID (40 points):
   Your technical bid should contain the following parameters:
   
   1. Years of experience in similar job;
   2. No. of staff to be deployed for the job:
      
      1. Team Leader:          Name               Qualification
      2. Others:                    Name               Qualification
   3. Years of experience of Internal Audit in Academic Institutions.
   4. Detail Work Plan (Submit in a separate sheet)
   PS: Please provide supporting evidence for point no. 1 & 3.
   The scoring for the Technical Bid would be 40.
2. FINANCIAL BID (60 points)
   1. The Scoring for L1 will be 60.
   2. Rest would be determined by the following formula: 60/Your Bid x Lowest Bid

Senior Administrative Officer (Purchase)

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Diamond Harbour Road, Joka, Kolkata – 700104
Telephone: (91) (33) 2467-8300-8306/8313
Home Page:

Tender No. NIT/91��Ƭ��C/Carpet/40/2016-2017 dated September 26, 2016

Tender Form for

SUPPLY & FIXATION OF CARPET IN THE AUDITORIUM AT 91��Ƭ�� CALCUTTA

Application Fee: Rs.500/-(Rupees Five Hundred only)

LAST DATE OF SUBMISSION: OCTOBER 3, 2016 BY 2:00 P.M.

OPENING DATE & TIME : OCTOBER 3, 2016 BY 2:15 P.M.

Notice Inviting Tender (NIT)

Sealed Tenders from experience and reputed Firms / Vendors are invited for “SUPPLY & FIXATION OF CARPET IN THE AUDITORIUM AT 91��Ƭ�� CALCUTTA”.

The detailed Tender Document can be obtained from the Office of Senior Administrative Officer (Purchase), 91��Ƭ�� on payment of Rs. 500/-(Rupees Five Hundred only )(Non Refundable) by Demand Draft drawn in favour of “91��Ƭ��”, payable at Kolkata. The Tender from may also be downloaded from the Institute’s Website: . In such case, the cost of Tender document of Rs.500/-(Rupees Five Hundred only) (Non Refundable) by Demand Draft must be submitted along with the bid.

Interested vendors may put bid document, complete in all respects along with Earnest Money Deposit (EMD) amounting to Rs.25,000/-(Rupees Twenty Five Thousand only) by Demand Draft and other requisite documents in the Tender Box kept in the Office of Senior Administrative Officer (Purchase) located in Administrative Building, East Side (Ground Floor), Indian institute of Management Calcutta, Joka, Kolkata-700104. Tender received without EMD will be rejected straightaway. The last date for submission of tender is October 3, 2016 by 2:00 P.M.

Tender will be opened by the Purchase Tender & Disposal Committee on October 3, 2016 at 2:15 P.M. in the presence of Tenderer or their authorized representative, if any. The tenders which are not supported with required documents will be summarily rejected.

In case the last date of receiving / opening of the tenders coincide with a holiday, then the next working day shall be receiving /opening date.

91��Ƭ�� reserves date of accept/reject any or all tenders without assigning any reason thereof or may relax the criterion as per requirement.

General Terms & Conditions

1. Earnest Money Deposit: The bid should be accomplished with an EMD of Rs. 25,000/-(Rupees twenty five thousand only) in the form of DD in favour of 91��Ƭ�� and payable at Kolkata. The EMD of selected bidder will be kept as performance Security Deposit till completion of the work. EMD of rest bidders will be released within 30(thirty) working days from the opening of the bid without any interest.
2. Payment of Bills: The selected Vendor will raise their bill along with all relevant documents against the work duly certified by the concerned department.
3. Penalty: For any unsatisfactory / incomplete work, a suitable deduction from the bill will be made as penalty.
4. Signatures: Each page of the tender shall be signed & sealed by a person having necessary authority to do so.
5. Completion of Work: 3(three) weeks from the date of issuance of Work Order.
6. Opening of Financial Bid: The vendors who will qualify the commercial criteria, their Financial Bids will be opened only.

Instruction to Applicants:

1. The Firms / Vendors are requested to see the approved sample from the office of SAO (Purchase) before submitting the bids. Further they need to submit a sample of carpet (Size: 1’ X 1’) as per approved specification along with the bid. No other similar sample specification will be accepted.
2. If the space in the format is insufficient for furnishing full details, such information may be given in separate sheets.
3. Applicants are required to furnish information against each item of the application. In case, certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected.
4. For any further clarification, the applicant may contact Sr. Administrative Officer (Purchase), 91��Ƭ��C; Phone no. 24678300-05 Extn. 202.

In case of any information furnished by the applicant is found to be incorrect at a later stage, the Firm / Vendor is liable to be debarred from tendering / taking up any future work in the 91��Ƭ��C. 91��Ƭ�� CALCUTTA reserves the right to verify the particulars furnished by the applicant independently, and also reserves the right to reject any or all applications without assigning any reason thereof.

Tenders are to be submitted in 2 (two) separate envelopes. Envelope-1 super-scribing ‘APPLICATION FEE (Rs.500/-) & EMD (Rs.25000/-)’ in the form of Demand Draft drawn in favour of 91��Ƭ�� and payable at Kolkata along with the tender document duly filled-in, signed & sealed in all pages. Envelope - 2 super scribing ‘FINANCIAL BID’ should contain Financial Bid in the specified format in Annexure – IV duly filled-in. The above two envelopes are to be put in a bigger envelope super-scribing as "NIT/91��Ƭ��C/Carpets/40/2016-17 dated September 26, 2016 relating to Supply & Fixation of Carpet in the Auditorium at 91��Ƭ��" addressed to Senior Administrative Officer (Purchase) 91��Ƭ��C, Joka, Kolkata 700104.

Senior Administrative Officer (Purchase)
91��Ƭ��

Click here to download the Application Form

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Engineering Division
D. H. Road Joka

NOTICE INVITING TENDER

91��Ƭ��, Diamond Harbour Road, Joka, invites sealed item rates Tenders from the intending contractors having adequate experience and credentials for similar nature of work in Public Sector or in Industries in the standard format of the Institute. The detailed program and other information of tender are furnished below:

Intending contractors having adequate credential, experience, and excellent track record in the respective field and financial solvency are requested to apply for prequalification and purchase of tender documents in their letter head along with copies of credentials and other records regarding statutory compliances of their organization. 91��Ƭ�� reserves right to reject any or all application and tenders without assigning any reason thereof.

(Mahesh Patnaik)     
Assistant Engineer, 91��Ƭ��C

Annexure- A

Vendor’s qualifications required for supply of three hundred and six printers on hire:

1. The vendor must have supplied Laser printers and dot matrix printers on hire for the last five years and install/maintain the printers throughout the hiring period
2. The company must have office in Kolkata and presence thereof for the last five years.
3. The vendor must have executed at least one hiring order for one year with at least 25 laser printers in a single PO within last 3 years in some educational institution.
4. Minimum annual turnover in the last 3 financial years has to be at least 50 lacs in each year.
5. The vendor must be a profit making company
6. The vendor can provide satisfactory service performance from two government organizations with whom the vendor is currently in business.

Annexure– B

91��Ƭ��
Joka, Diamond Harbour Road, Kolkata – 700 104

Sealed tenders in two bid system (two separate envelopes - one for techno-commercial bid and the other for price bid) are invited from bona fide and experienced vendors having adequate credential in similar nature of work for the following job:

Supply of three hundred and six printers (200 number of MFP laserjet printers, 100 number of laserjet printer, 4 color laserjet printer, 1 high speed laserjet printer and 1 A3 printer) on hire for three years with one resident engineers and managing them throughout the hiring period.

Intending vendors are required to purchase separate tender documents containing detailed requirements. This may be obtained on any working day between 10-00 a.m. and 4-00 p.m. from the office of the Computer Centre on payment of non-refundable tender fee of Rs 2500/- (Rs Two Thousand Five Hundred only) for tender document by demand draft in favor of 91��Ƭ�� and payable at a Bank in Kolkata.

Outstation parties must send an application to reach within the last date specified. These must be addressed to the Chairperson, L&CSC, along with Demand Draft as mentioned above.

Offer must be submitted by hand at the office of the Computer Centre or by post to the Chairperson, L&CSC latest by 4.00 p.m., 29th September, 2016.

The Institute reserves the right to modify the requirements and reject all the tenders, wholly or partly without assigning any reason thereof.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

September 07, 2016

Quotations are invited from Book Suppliers for supply of Books on “Quantitative Analysis for Managers” by B. Render, R.M. Stair Jr., M.E. Hanna and Badri, PHI, 10th Edition or latest edition for Term-II course "Risk Management". Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 27, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Engineering Division
D. H. Road Joka

NOTICE INVITING TENDER

Sealed quotations are invited for the following work from the contractors as per particulars mentioned below. Quotations will be received by the Executive Engineer, 91��Ƭ��C as per time schedule mentioned hereunder. Rates are to be quoted on item rates basis.

Intending contractors are requested to procure tender documents as per time schedule. They should bring with them their valid PAN Card, STCC, VAT Registration number and other credentials, if any. If demanded, they will have to produce original of all documents.

Accepting authority reserves the right to cancel any or all the quotations without assigning any reason whatsoever.

S/d                 
Asst. Engineer (Civil -I)

Tender Form No……..

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
Diamond Harbour Road, Joka, D. H. Road, Kolkata –700104
Telephone: (91) (33) 2467-8300-8306/8313
Home Page:

REVISED TENDER DOCUMENT

NAME OF WORK:- SUPPLY, INSTALLATION, TESTING, COMMISSIONING AND MAINTENANCE OF
IP SERVER BASED PBX TELEPHONE SYSTEM
AT 91��Ƭ��C CAMPUS, JOKA

PRICE: Rs. 1000.00 (Rupees One Thousand) only,
Payable in the form of DD in favour of
INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

LAST DATE OF SUBMISSION: 14.09.2016 AT 02.00 p.m.
OPENING DATE & TIME: 14.09.2016 AT 02.15 p.m.

Click here to download

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 30, 2016

Quotations are invited from Book Suppliers for supply of Books on “Understanding Social Networks: Theories, concepts and findings” by Charles Kadushin, Latest edition for Term-V course "Career Advancement Strategies”. Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 19, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA
(Engineering Division)
Diamond Harbour Road, Joka, Kolkata 700104

Notification for Prequalification of contractors

91��Ƭ��, Diamond Harbour Road, Joka, invites expression of interest from the intending contractors having adequate experience, credentials, financial solvency and excellent track record in the respective fields for preparation of list of prequalified contractors for the purpose of participation in tenders for the following works:

Item 1. Audio Visual System

• Detailed bill of quantities of the work containing quantity, specifications and other details are attached in separate file in website of 91��Ƭ��C
• Contractors having adequate experience and excellent track record in field of sound technology should apply along with credential and documents in support of their worthiness for the work.
• Details of past performance records along with certification of clients should be made available with application.
• Business profile along with audited accounts of last 3 years should be enclosed along with application.
• Regarding compliance of specifications and various brands of devices mentioned in the BOQ to be confirmed preferably with the certification from the respective manufacturers.
• The agency should have a permanent service center in Kolkata, West Bengal.
• Last date and time limit for receiving application is 2nd September 2016 up to 4 p.m.
• 91��Ƭ�� reserves right to reject any or all applications without assigning any reasons thereof.

Item 2. Civil and allied works.

• Contractors having adequate experience and credential for similar nature of works in Government, semi- Government or Industries and very good track records are eligible to apply for prequalification.
• Details of credentials and other documents regarding compliance of statutory formalities are to be submitted along with application.
• Application will be received till 02nd September 2016 up to 4-00 p.m. 91��Ƭ�� reserves right to reject any or all applications without assigning any reasons thereof.

(M. Patnaik)               
Assistant Engineer I (Civil)    
91��Ƭ��C (Ph. 2467-8300 Extn. 295)

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 25, 2016

Quotations are invited from Book Suppliers for supply of Books on (1)“Product Management in India” by Ramanuj Majumdar, 3rd Edition, PHI Learning New Delhi (2)“Consumer Behaviour” by Ramanuj Majumdar, PHI Learning New Delhi for Term-V course "Product Management.”. Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 14, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 23, 2016

Quotations are invited from Book Suppliers for supply of Books on (1)“International Management: A Strategic Approach” by John B. Cullen and K. Praveen Parboteeah, 2013 and (2)“ Cultures and Organizations: Software of the Mind” by Geert Hofstede, Gert Jan Hofstede, Michael Minkov, McGraw Hill Publishers, 2010 for Term-V course "Strategic Decision Making in International Business: National Culture Perspectives”. Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 12, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 18, 2016

Quotations are invited from Book Suppliers for supply of Books on “M�������DZ𳦴DzԴdz�������” by R. Gordon, 12th Edition, Pearson for Term-II course "Macroeconomics". Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 07, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 18, 2016

Quotations are invited from Book Suppliers for supply of Books on “M�������DZ𳦴DzԴdz�������” by Burda and Wyplosz, Oxford University Press, 2013, 6th Edition for Term-II course "Macroeconomics". Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by September 07, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

Notice Inviting Tender
for
Group Mediclaim & Personal Accident Insurance Policy

Tender Notice No. NIT/91��Ƭ��C/Mediclaim/31/2016-17 dated 10th August, 2016

91��Ƭ�� invites sealed quotations from IRDA (Insurance Regulatory and Development Authority) accredited Insurance companies for Group Mediclaim & Personal Accident Insurance Policy for a period of one year w.e.f. 10th September, 2016 to 9th September, 2017 (Mid-night) for the existing employees and their dependents, post 31st March, 2007 retired employees & their respective spouses and spouses of deceased employees at Annexure-II. Interested companies may submit sealed Tender as per the attached format.

Tenders are to be submitted in three envelopes. First envelope super-scribing Technical Bid should contain the terms & conditions of the tender duly signed and sealed in all pages and the eligibility criteria with supporting documents at Annexure-I. Second envelope super-scribing ‘Financial Bid’ should contain financial bid in the prescribed format in Annexure-III duly filled-in, signed and sealed. The two envelopes are to be put in a bigger envelope (3rd envelope) super-scribing as “Group Mediclaim & Personal Accident Insurance Policy for 91��Ƭ��”.

Important dates & time:

The bids/offers received after the due date and time mentioned above will not be entertained under any circumstances. Incomplete and unsigned bids or the bids not in prescribed format will be rejected without assigning any reason thereof. The bids/offers should be completed in all respects and submitted to SAO (Purchase) at the following address along-with covering letter as per format attached at Annexure-IV.

The Senior Administrative Officer (Purchase)
91��Ƭ��
Joka, Diamond Harbour Road
Kolkata – 700 104
Telephone: 033-2467-8300-05 Extn. 202
Email: purchasesection@iimcal.ac.in

A. General Terms and Conditions:

1. Procedure for submission:
   The sealed envelope super scribed as “Tender for Group Mediclaim & Personal Accident Insurance Policy” should be dropped in the tender box placed in the office of the Senior Administrative Officer (Purchase), Ground Floor, Administrative Building East Side, within the due date and time. Those who send the Bid documents by post, have to ensure that the documents reach before the prescribed time and date. The Institute will not take any responsibility under any circumstances for courier/postal delays.
2. One authorized representative of the bidder can be present while opening the Bid
3. The Insurance Company/Agency should have been registered with IRDA
4. The Insurance Company should have adequate experience for providing such Group Mediclaim Insurance Schemes to Government/Semi-Government/Govt. of India Undertaking/ Autonomous Body during the preceding ten years. A list of clients in proof of the above along with the certificate of satisfactory performance issued by the competent authority of such establishments and from such clients may be invariably furnished along with the technical bid.
5. The Committee of the Institute constituted for the purpose shall assess the ability of the Insurance agencies to render the requisite services based on the company profile, rating and on such other criteria as it may fix and the Financial Bids of only those firms qualifying the technical evaluation will be considered.
6. The bidder should sign on each page of the Bid documents
7. Bids which are late/vague/conditional/incomplete/not confirming to the laid down procedure in any respect will be rejected.
8. Bids sent by fax & e-mail will not be considered.
9. The Insurance Policy should have provisions for new entrants in service to get coverage.
10. The successful Company shall at its own cost comply with the provision of orders and notifications issued by IRDA and Government from time to time.
11. In case of failure in settlement of clams within the time frame, the penalty will be enforced as per Institute norms.
12. The period of contract will be for one year on agreed terms and conditions, which is liable to be terminated with one months’ notice, if any lapse or unsatisfactory performance of the Company/Firm/Agency is noticed.
13. Each tenderer/Insurer, will be required to confirm and declare in the tender submitted that no agent, middleman or any intermediary (except TPA) has been, or will be engaged to provide any services, or any other items of work related to the award and performance of this contract.They will have to further declare that no agency commission or any payment, which may be construed as an agency commission, has been, or will be paid and that tender price will not include any such amount.
14. The Courts of Calcutta alone will have the jurisdiction to try any matter, dispute or reference between the bidders and the Institute arising out of this service. It is specifically agreed that no court outside and other than Court in Kolkata shall have jurisdiction in the matter.
15. 91��Ƭ�� reserves the right to modify/change/delete/add any further terms and conditions prior to issue of agreement.
16. Arbitration- All dispute and differences which may arise between the 91��Ƭ�� and the Insurance Company shall be referred to the Director, 91��Ƭ�� whose decision shall be binding on all concerned.
17. 91��Ƭ��C reserves the right to accept or reject any or all proposals without assigning any reason. No tenderer shall have any cause of action or claim against 91��Ƭ��C for rejection of his proposal.
18. Canvassing in any form in connection with the tender is strictly prohibited and the tenders submitted by the bidders who resort to canvassing are liable to be rejected.
19. A Letter of Acceptance along with the cheque of insurance premium shall be issued to the successful bidder and the same shall be treated as unconditional binding document on the part of the insurer till a formal insurance policy is received by 91��Ƭ��C.
20. All tenderers are hereby cautioned that conditional offers with deviations from the conditions and other requirements stipulated in these documents are likely to be rejected as non-responsive and will not be considered in tender evaluation and award of contract.
21. The selected insurance company needs to send an Invoice to facilitate issuance of work order along-with approved premium amount in cheque.
22. Present Identified Claim Ratio (ICR) as on 28th July, 2016 is 124% (approx).

B. Terms & Conditions to be included in the Mediclaim Insurance Policy:-

1. Capping – Capping limit for diseases should be mentioned in terms of percentage of sum insured. Diseases under capping are to be very clearly mentioned in the quotation. However, waiver of capping is desirable by the management of 91��Ƭ��C without any extra cost of premium.
   There will be capping on claims as detailed under:
   
   1. Cataract (Eye related) claims limited to 12% of Family Floater sum insured
   2. Hysterectomy claims limited to 22% of Family Floater sum insured
   3. Gall Bladder Stone operation claims limited to 22% of Family Floater sum insured
   4. Appendicitis claims limited to 17% of Family Floater sum insured
   5. Surgeries: There is no such capping on all major & minor surgeries.
2. �ձʴ�– Selection of TPA is in the discretion of 91��Ƭ��C Management. However, the insurance agency may give the references / recommendations for at least three TPAs, who are dependable for better services. But at the same time the TPA should be controlled by the insurer for better services.
3. Surgeries –All Major & Minor surgeries will be out of any capping limit.
4. Network Hospitals / Nursing Homes –Renowned & Major Hospitals / Nursing homes should be in the NWH/PPN Hospital list, which is to be attached with the quotation. However, the inclusion of Hospitals/Nursing Homes should be in the discretion of 91��Ƭ��C Management as per the requirement.
5. All pre-existing diseases are to be covered under the policy.
6. Coverage of benefits should be from very first day of the inception of the policy.
7. Claim submission after discharge from Hospitals/Nursing Homes- Submission of claims should be allowed up-to 30 days from the date of discharge from the Hospital / Nursing Homes.
8. Pre & Post Hospitalization benefits – Coverage for reimbursement is 30 days for pre- hospitalization and post hospitalization is 60 days.
9. Claim settlement on discharge -Settlement of claims on discharge should be done on priority without any delay. Responsibility against such settlement by the TPA should be borne by the Insurer.
10. Claim submission after post-hospitalization- Should be up-to 30 days from the date of discharge.
11. Return of original documents -In some cases after the claims are submitted along with the original documents for reimbursement, where the patient is in need of getting back the original documents after the verifications are over by the TPAs, should be returned on furnishing a request towards the same by the concerned employee.
12. Intimation of hospitalization-On admission of a patient in a network-hospital, intimation is required to be given within 24 hours, with reasonable flexibility in certain circumstances.
13. Inclusion/Exclusion – Provision for inclusion / exclusion of members should be made on pro-rata basis. In this regard, the break-up figure of individual exclusion is to be specified by the insurance service provider.
14. Inclusion of rare & uncommon diseases - Certain diseases which are not covered in the common list of disease may be covered in the policy documents.
15. Coverage of the policy should take place from the very first day of renewal.
16. Ambulance services – 1% of the sum insured or Rs.1000/- whichever is less shall be reimbursable
17. Room rent - Room rent will be 1% of the Sum Insured for normal and 2% for ICCU/ITU

C. Term & guidelines for top-up insurance coverage:

1. The top-up insurance coverage being optional for all stake holders, the premium will be quoted by the selected insurance service provider on the basic policy with the details of the age of the interested members & their respective dependent members.
2. The sum insured for the top-up policy will be optional for each interested member beginning with multiple of 01 lakh and above.
3. After following the formal tendering process, the selected insurance service provider would quote the premium payable directly on request to the individual interested members who wish to avail the top-up insurance coverage.
4. The insurance service provider on hospitalization of a member should ensure to exhaust the first 4 lakh coverage and then comply with the top-up coverage. The service provider should ensure that when a hospitalization occurs, settlement of top-up coverage should be hassle free.

D. Special Terms and Conditions:

1. There should be a dedicated helpline (24x7) from the TPA of Insurance Company available and the contact details should be furnished after the finalisation of the Policy.
2. If there is any reimbursement to the employees by the TPA/Insurance Company the same should be paid within 15 days to 91��Ƭ��C on receipt of bills.
3. The response time by the TPA at the time of admission should be maximum of six hours
4. Reports including the claims of individuals and the details of settlement are to be furnished to the Institute on monthly basis.

E. Award of Contract:

91��Ƭ��C will award, the Contract to the lowest tenderer, whose tender has been determined to be substantially responsive, technically & financially suitable, complete and in accordance with the tender documents.

F. Notification of Award:

91��Ƭ��C will notify the successful tenderer by writing letter, that his tender has been accepted for final offer. This letter hereinafter and in the Conditions of Contract called 'the Letter of Acceptance. The "Letter of Acceptance" will be sent in duplicate to the successful tenderer, who will return one copy to the 91��Ƭ��C duly acknowledged and signed by the authorized signatory, immediately on receipt of the same by him. 91��Ƭ��C will not entertain any correspondence from the unsuccessful tenderers. The “Letter of Acceptance” will constitute a part of the contract. Upon "Letter of Acceptance" being signed and returned by the successful tenderer, work order will be issued to the successful tenderer.

G. Signing of Agreement:

Immediately on receipt of work order, the successful tenderer will be required to execute the Contract Agreement. The performance guarantee should be submitted immediately after issue of Letter of Acceptance but not later than the agreement is signed between the parties. 91��Ƭ��C will send one copy of the Agreement to the Insurer duly signed by them and the Insurer through their authorized signatories.

H. Compliance with the Law:

The INSURER at its sole risk and expense, at all times during the term thereof promptly comply with all such requirements. The INSURER shall comply with all applicable statutes, ordinances, rules and regulations of Central, State Governments, and all applicable rules and also regulations of the IRDA.

I. Indemnity against all actions of Insurer:

The Insurer shall hold and save harmless and indemnify the 91��Ƭ��C, from and against all actions, suits, proceedings, loss, costs, damages, charges, claims and demands of every nature and description brought or recovered against the 91��Ƭ��C, by reason of any act or omissions of the Insurer, his agent or his employees, in the execution of the Insurance or in the guarding of the same. All sums payable by way of compensation under any of these conditions, shall be considered as reasonable compensation payable to the Employer, without reference to the actual loss or damage sustained, and whether or not any damage shall have been sustained.

J. General responsibility of the Insurer:

The Insurer shall comply with the provisions of the insurance and with due care and diligence execute and maintain the insurance Plans and documents whether of temporary or permanent nature required for such execution and maintenance in so far as necessary for providing these, as is specified or as is reasonably inferred from the Contract. The Insurer shall take full responsibility for the adequacy, stability of the insurance plans.

K. Breach of Contract:

If any breach is committed by the Insurer in delivery of the services stipulated herein or in the due performance or observance of the provisions of this Agreement, 91��Ƭ��C shall be at liberty to terminate thereafter this agreement by giving the INSURER thirty days notice in writing and upon the expiry of the period of such notice, this agreement shall stand terminated,

Senior Administrative Officer (Purchase)
91��Ƭ��                    

Click here to download the Eligibility Criteria

91��Ƭ��
Joka, Diamond Harbour Road, Kolkata – 700 104

Sealed tenders in two bid system (two separate envelopes - one for techno-commercial bid and the other for price bid) are invited from bona fide and experienced vendors having adequate credential in similar nature of work for the following jobs:

1. Supply of three hundred and six printers (200 number of MFP laserjet printers, 100 number of laserjet printer, 4 color laserjet printer, 1 high speed laserjet printer and 1 A3 printer) on hire for three years with one resident engineers and managing them throughout the hiring period.
   Vendor’s qualifications: As per Annexure- A
2. Supply and installation of three rack mount servers with Redhat Linux OS for three years with one resident engineers and managing them throughout the warranty period.
   Vendor’s qualifications: As per Annexure- B
3. Supply, laying and installation of networking passive materials (3.5 km of single mode twelve core FO, 21 number of LIU, 50 no SC-LC SM patch cord etc.)
   Vendor’s qualifications: As per Annexure- C

Intending vendors are required to purchase separate tender documents for (a), (b) and (c) containing detailed requirements. This may be obtained on any working day between 10-00 a.m. and 4-00 p.m. from the office of the Computer Centre on payment of non-refundable tender fee of Rs. 2500/- (Rs. Two Thousand Five Hundred only) for tender document (a) and Rs. 1000/- (Rs. one thousand only) for each tender document (b) and (c) by demand draft in favor of 91��Ƭ�� and payable at a Bank in Kolkata.

Outstation parties must send an application to reach within the last date specified. These must be addressed to the Chairperson, L&CSC, along with Demand Draft as mentioned above.

Offer must be submitted by hand at the office of the Computer Centre or by post to the Chairperson, L&CSC latest by 3.00 p.m., 29th August, 2016.

The Institute reserves the right to modify the requirements and reject all the tenders, wholly or partly without assigning any reason thereof.

Annexure- A

Vendor’s qualifications required for supply of three hundred and six printers on hire:

1. The vendor must have supplied Laser printers and dot matrix printers on hire for the last five years and install/maintain the printers throughout the hiring period
2. The company must have office in Kolkata and presence thereof for the last five years.
3. The vendor must have executed at least one hiring order for one year with at least 25 laser printers in a single PO within last 3 years in some educational institution.
4. Minimum annual turnover in the last 3 financial years has to be at least 50 lacs in each year.
5. The vendor must be a profit making company
6. The vendor can provide satisfactory service performance from two government organizations with whom the vendor is currently in business.

Annexure- B

Vendor’s qualifications required for supply and installation of three servers:

1. The vendor must have supplied such server for the last three years and install/maintain them
2. The company must have office in Kolkata and presence thereof for the last five years.
3. The company must have minimum sales turnover of 2 crore per year for the last two financial (2014-15, 2015-16) years.

Annexure- C

Vendor’s qualifications required for supply and installation of networking passive materials:

1. The vendor must have supplied such material and install/maintain them within last three years.
2. The company must have office in Kolkata and presence thereof for the last five years.
3. The company must have minimum sales turnover of 5 crore per year for the last two financial (2014-15, 2015-16) years.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 01, 2016

Quotations are invited from Book Suppliers for supply of Books on “Business Communication Today” by Bovee & Thrill, Pearson, Latest Edition for Term-II course "Managerial Communication - II". Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by August 21, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 01, 2016

Quotations are invited from Book Suppliers for supply of Books on (1)"Introduction to Operations Research: Concepts and Cases" by F.S. Hillier and G.J. Lieberman, Ninth (or latest) Edition, McGraw Hill and (2)“Simulation with Arena” by David Kelton and Randall Sadowski, Latest Edition, McGraw Hill for Term-II course " Operations Research". Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by August 21, 2016 before 3.00 P.M.

INDIAN INSTITUTE OF MANAGEMENT CALCUTTA

POST GRADUATE PROGRAMME OFFICE

TENDER NOTICE

August 01, 2016

Quotations are invited from Book Suppliers for supply of Books on “Sales & Distribution Management” by Ramendra Singh, Vikas Publication, Latest edition for Term-V course "Sales & Distribution Management”. Following details are required while submitting the quotation:

1. Price per book.

2. Percentage of discount.

3. Expected date of delivery from date of closing of this tender.

4. Free delivery of books at the Institute preferably during working hours.

5. The excess copy of the above book will have to take back from the Institute.

6. Penalty will be imposed for failure of delivery on time

Please note that the Vendors will have to compulsorily submit the copy of the Procurement Invoice at the time of delivery of the book. A line of confirmation to this effect is to be given at the time of submission of quotation. For non-sub mission of copy of the Procurement Invoice at the time of delivery of the books, a financial penalty to the extent of 10% deduction on the final bill will be imposed.

Quotations to be submitted to the PGP office by August 21, 2016 before 3.00 P.M.

91��Ƭ��
Diamond Harbour Road, Joka, Kolkata – 700104

Tender Notice No: NIT/91��Ƭ��C/CA/29/2016-17 dated 1st August, 2016

Engagement of Chartered Accountant for Internal Audit

Offers are invited from eligible leading Kolkata based Chartered Accountant Firms which are registered, empanelled with C&AG and have a minimum annual turnover of Rs.150 lakhs for the years 2014 – 15 and 2015 - 16 for engagement as Internal Auditors of 91��Ƭ��. Interested firms may submit their applications with all details within 15 days from the date of this advertisement to The Senior Administrative Officer (Purchase) at the above address.

SCOPE OF WORK

The scope of work is stated below:

1. INTRODUCTION
   While discharging audit function, the Internal Auditor would generally ensure the following:
   1. Compliance with Govt. rules and Internal Governance procedures wherever applicable.
   2. Effectiveness of internal control system
2. SCOPE OF WORK
   
   1. PRE-AUDIT
      Pre-audit of certain specified transactions on case to case basis restricted to compliance vis-à-vis processes and procedures.
      The following areas are to be covered by Internal Audit:
      1. Pre-audit of bidding process/selection of contractor for construction works (Capital) executed by the Engineering Department of 91��Ƭ��C.
      2. Pre-audit of bidding process/selection of contractor for maintenance works executed by the Engineering Department of 91��Ƭ��C (for values equal to or more than Rs. 10 lakhs).
      3. Pre-audit of bidding process/selection of Contractor/Vendor for supply of computer/Computer peripherials/Equipment and materials, Accessories for networking (for values equal to or more than Rs.10 lakhs).
      4. Pre-audit of bidding process/selection of Contractor/Vendor for hiring of PC/Projector/Printers (for values equal to more than Rs.10 lakhs)
      5. Pre-audit of bidding process/selection of Contractor/Vendor for deployment of Resident Engineer in the Computer Centre for maintenance of equipment/LAW etc.
      6. Pre-audit of purchase process/selection of contractor/vendor, purchase order/selection of advertising agencies/empanelment of vendors (for values equal to more than Rs.10 lakhs)
      7. Pre-audit of payments to the employees leaving 91��Ƭ��C either on retirement (like Gratuity, Leave Salary, Commutation of Pension, etc. as and when applicable) or otherwise.
      Pre – Audit Report should be submitted within five days from the receipt of documents from the concerned department.
   2. TRANSACTION AUDIT AREAS – Quarterly Basis.
      It may be noted that the Institute uses Oracle Financial Module to record Finance transactions and prepare annual accounts. Hence, it is desirable that the bidders are conversant with Oracle Financial Module.
      The Institute maintains its accounts under two units:
      Unit I: Accounts Department (Central Accounts & Cash and Pay Roll)
      Unit II: Engineering Division
      Transaction audit should cover both the units. The items to be covered are given below:
      1. Scrutiny of Cash and Bank Book
      2. Scrutiny of General Ledger and Subsidiary Ledger
      3. Verification of Bank Reconciliation Statements (All Bank Accounts of 91��Ƭ��C)
      4. Physical verification of cash in hand and cheques in hand
      5. Verification of Service Tax Reconciliation
      6. Verification of TDS transactions
      7. Verification of investment of various funds (including Corpus and P.F.)
      8. Scrutiny of advances to suppliers, contractors, employees
      9. Checking of Bills of Contractors and Payment Vouchers
      10. Scrutiny of monthly salary/Pension Bill
      11. Scrutiny of recovery of PF, NPS, Income Tax, P. Tax, GLIS etc. from Salary Bill and payment to respective authority.
      12. Scrutiny of calculation and deduction of Income Tax from the Salary of the employees/from the Pension of the pensioners.
      13. Verification of Bill, Payment of Vouchers (Both Cash & Bank), Journal Vouchers and all Records maintained by Accounts Department.
      14. Checking of Payment vouchers with reference to Cheque Register (in case of payment by Cheque/Bank Draft etc.) and with reference to File/Register (in case of payment through RTGS/NEFT/Bank Transfer)
      15. 100% verification of payment of LTC Advance, LTC Claim Bill (after completion of LTC tour) according to the LTC Rules of G.O.I.
      16. 100% verification of payments to retired employees.
      17. Fees reconciliation for fees collected from the students of all courses conducted by 91��Ƭ��C from time to time.
      18. Verification of invoices raised by various department of 91��Ƭ��C.
   3. FINALISATION
      Audit of half-yearly and Annual Final Accounts and Provident Fund account before submission to the Board.
      
      • Audit of Half yearly Accounts.
      • Audit of Annual Accounts.
      • Audit of Provident Funds Accounts (Yearly)
   4. THRUST AREA AUDIT – To be covered over the year
      1. Academic Programme (PGP, PGPEX, PGPEX VLM, PGDBA & FP)
      2. CMDP (including LDP): Verification of Bills raised, receipt and amount receivable thereon.
      3. Library
      4. Purchase &, Stores and Transport
      5. Career Development and Placement): Verification of Bills raised, receipt and amount receivable thereon.
      6. Tender Process including selection of vendors
      7. Personnel Department/Retirement Benefits
3. AUDIT REPORT
   Submission of
   
   1. Quarterly Internal Audit Report
   2. Audit/Review Report on Half Yearly Accounts
   3. Audit/Review Report on Yearly Accounts (including Provident Funds)

Application Details:

The applications should be submitted in a sealed envelope containing the following information:

1. Name of the Firm
2. Full Address with contact number, website, email ID, etc. of the Firm.
3. Year of Registration and Number.
4. Registration details with CAG (endorse the recent letter/documents issued by CAG).
5. Number of full time partners (FCA & ACA).
6. Number of qualified assistants.
7. Details of experience in the audit of large PSU/Govt. Dept. & autonomous bodies (give details of audit conducted in the last 3 years).
8. Details of previous experience of services provided by the Tenderer to similar Govt. funded institutions in the last three financial years i.e. 2013-14 to 2015-16. Attach photocopies of letters of award/Agreement of the firms to whom similar services have been provided, along with complete contact details.
9. The annual turnover of the audit firm in last two financial years (FY 2014-15 & 2015-16) must be more than Rs.150 lakhs per annum. Accounts for the financial years 2014 – 15 (audited) and 2015 – 16 (audited/unaudited) along with the certified copies of Service Tax Returns for the financial years 2014-15 to 2015-16 are required to be submitted by the bidder. (Enclose the documents with the application)
10. Name, Contact no. of the Principal Partner.
11. Any other information.

NB:

1. Bidders will be requested to submit both the Technical and Financial Bid and all documents with the Application. The Technical Bid and Price Bid are to be submitted in two separately sealed envelopes distinctly marked accordingly.
2. The Director, 91��Ƭ��C reserves the right to accept or reject any or all applications without assigning any reasons thereof.

Additional Information to the Bidders

1. The Audit team should consist of one qualified Chartered Accountant with three years’ post qualification experience and three inter CA/M.Com assistants. Preference will be given to the bidders if the team consists of at least one staff having qualification of B.Com (Hons.)/M.Com. Two more assistants during finalisation of Half Yearly/Annual Accounts. Half yearly Accounts is generally conducted from the first week of November to the first week of December and Annual Accounts from the second week of May to the second week of June after the end of the financial year. Qualified Chartered Accountant will act as Team Leader and should visit the 91��Ƭ��C at least thrice in a week and five days in a week during finalisation of Half Yearly and Yearly accounts.
2. Normally the composition of audit team should not be changed. However, under certain circumstances beyond control of the Audit firm, if the same needs to be changed in any manner, it may be done after prior consultation with the Chief (Accounts & Finance) or Assistant – Finance & Accounts officer. The audit team members should carry Photo ID issued by the Audit Firm.
3. Partner of the firm, in charge of internal audit of 91��Ƭ��C, should be available at least one day in a month to guide the audit team and for discussion with the Management. Apart from this, he/she will be required to visit the 91��Ƭ��C office on a short notice for discussion on urgent matters with the Director/Advisor (Finance).
4. The audit team will conduct audit concurrently month to month basis, throughout the year, as per the scope of work enclosed.

Procedure for Selection

The details of the content and evaluation of your Technical Bids and Financial Bids is stated below:

1. TECHNICAL BID (40 points):
   Your technical bid should contain the following parameters:
   
   1. Years of experience in similar job;
   2. No. of staff to be deployed for the job:
      
      1. Team Leader:          Name               Qualification
      2. Others:                    Name               Qualification
   3. Years of experience of Internal Audit in Academic Institutions.
   4. Detail Work Plan (Submit in a separate sheet)
   PS: Please provide supporting evidence for point no. 1 & 3.
   The scoring for the Technical Bid would be 40.
2. FINANCIAL BID (60 points)
   1. The Scoring for L1 will be 60.
   2. Rest would be determined by the following formula: 60/Your Bid x Lowest Bid

Senior Administrative Officer (Purchase)

INDIAN INSTITUTE OF MANAGEMENT BODH GAYA
Directorate of Distance Education Building
Magadh University Campus, Bodh Gaya
Bihar- 824234
Website :

EXTENSION NOTICE FOR SUBMISSION OF BID

Date:10.8.2016

It is hereby notified for information of prospective bidders that the last date for submission of Bids for Tender Enquiry No. NIT/91��Ƭ��BG/Generator/06/2016-17 dated July 27, 2016 relating to hiring of 63 KVA sound proof Diesel Generating Set in good condition as a stand-by source of supplying electric power during load shedding/power failure in 91��Ƭ�� Bodh Gaya has been extended up to 2.00 P.M. on 18th August, 2016.

Senior Administrative Officer (Purchase), 91��Ƭ�� &
Convenor (Purchase Committee) - 91��Ƭ�� Bodh Gaya   

NOTICE INVITING TENDER

Sealed tenders are invited from reputed Company/contractors/supplier of Diesel Generating Set having adequate experience in the business of providing 1(one) no 63 KVA sound proof Diesel Generating Set in good condition, on hire basis, as a stand-by source of supplying electric power during load shedding/power failure in 91��Ƭ�� Bodh Gaya for a period of one year which may further be extended, if required.

The scope of services and terms & conditions for hiring the D.G. Set are as under:

1. Rate is to be quoted for monthly rental charges for 63 KVA sound proof D.G. Set (one No) complete with all accessories on hire basis and round the clock services of the operator possessing the requisite & valid electrical license, for running the D.G. Set. The rate is exclusive the cost of fuel which will be paid extra after submission of the claim bill. The rate should be inclusive of delivery and installation charges at 91��Ƭ�� Bodh Gaya.
2. All cost for maintenance and servicing of the Generator including the cost of spare parts and periodical replacement of Engine oil are to be borne by the Generator provider.
3. The tender should remain valid for a period of 90 (ninety) days from the date of opening.
4. The D.G. Set should be maintained properly to keep the same in satisfactory running condition at all times for supplying emergency power to the extent of 63 KVA.
5. EMD (Earnest Money Deposit): Interested vendors may put bid document, complete in all respects along with Earnest Money Deposit (EMD) amounting to 5% of the quoted value by Demand Draft in favour of Indian Institute Of Management Bodh Gaya, payable at Kolkata and other requisite documents in the Tender Box kept in the Office of Senior Administrative Officer (Purchase) located in Administrative Building, East Side (Ground Floor), Indian institute of Management Calcutta, Joka, Kolkata – 700104. Tender received without EMD will be rejected straightaway. The EMD of selected bidder will be kept as Performance Security Deposit till end of the contract. EMD of rest bidders will be released within 30(thirty) days from the opening of the bid without any interest.
6. The arrangements for providing accessories like cables, change-over switches, Energy meter etc., if required any, shall be made by the supplier/contractor.
7. The charges for transportation, loading & unloading of the D.G. Set for installation of the same at Indian Institute of Management Bodh Gaya premises, as identified by the Indian Institute of Management Bodh Gaya, will be borne by the supplier/contractor.
8. The successful bidder should be in a position to install and commission the D.G. Set at Indian Institute of Management Bodh Gaya premises within 14 (fourteen) days from the date of issuance of work order.
9. The Contract will remain in force initially for a period of one year from the date of satisfactory commissioning of the D.G. Set at site. However, the contract is subject to termination at any time if the services are not found satisfactory or for any other reason whatsoever. The Contract may be renewed for further period at mutually agreed rates/charges and keeping other terms & conditions unchanged, depending on satisfactory services rendered by the supplier/contractor and requirement of the Indian Institute of Management Bodh Gaya.
10. The deployment of operator for running the generator should comply with the labour legislation Act. and Minimum Wage Act of Govt. of India and Govt. of Bihar.
11. The contractor will have to remove the D.G. Set from the Indian Institute of Management Bodh Gaya premises within 3 (Three) days from the date of termination or closure of the Contract at their own cost. Mending of any damage caused to the Indian Institute of Management Bodh Gaya property during taking the Generator out of the Indian Institute of Management Bodh Gaya premises will be done by the contractor to original finish, at their cost.
12. Penalty Clause: In case of delay in installation/any major break-down of the D.G. Set requiring repairing time for more than two hours, an alternative interim arrangement should be made by the supplier/contractor immediately by providing a substitute Generator of identical capacity at no extra cost. For non-functioning of the D.G. Set or in the event of failure on the part of the contractor to provide an alternative interim generator of identical capacity, within two hours or during power failure/load shedding, penalty at double the pro-rata rate will be imposed and deducted from monthly bill for the generator.
13. Terms of Payment of the bill: Monthly rental will be paid on the basis of successful running of the DG set during the month.
14. Tender containing any condition leading to unknown/indefinite liability, are liable to be summarily rejected.
15. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the suppliers/contractors who resort to canvassing will be liable for rejection.
16. All taxes and duties, etc. or any other tax as applicable shall be payable by contractor and the Institute will not entertain any claim whatsoever in this respect. The rate quoted by the contractor should take care of all such taxes & duties etc.
17. The Institute reserves the right to reject any or all the tenders without assigning any reason.

Tender Process:

Tender is invited in two parts i.e. (1) Qualifying Bid and (2) Financial Bid. The tender form for Qualifying Bid in Proforma prescribed in Annexure-I and the tender form for the Financial Bid in Proforma prescribed in Annexure-II complete in all respects should be dropped in the Tender Box in two separate sealed covers addressed to the Senior Administrative Officer (Purchase) located in Administrative Building, East Side (Ground Floor), Indian institute of Management Calcutta, Joka, Kolkata-700104 along with a Demand Draft of Rs.100/-(Non-refundable) to be drawn in favour of “Indian Institute of Management Bodh Gaya” payable at Kolkata, as cost of Bid Document to be submitted with Qualifying Bid (Annexure- I) by 2.00 p.m. on August 9, 2016. The sealed cover may be super-scribed with “Contract for hiring of 1(one) no 63 KVA sound proof Diesel Generating set for Indian Institute of Management Bodh Gaya”. Incomplete bid documents will be rejected. Late submission of tenders will not be accepted.

Senior Administrative Officer (Purchase), 91��Ƭ�� &
Convenor (Purchase Committee) - 91��Ƭ�� Bodh Gaya   

Click here to download the Bid Document